Deposits and Payments
A nonrefundable deposit of 50% or as stated in the workshop description or full payment confirms your space in a workshop.
The amount paid less the deposit is refundable up to 14 days before a workshop. Within 14 days of a workshop the amount paid less the deposit is not refundable. The reasoning behind this is that 14 days out we begin to make arrangements for the workshop including reservations, rentals, etc.
Workshop Cancellation Policy
You must cancel your space in writing. Failure to cancel your space in writing means that you are not eligible for a refund or possible credit.
Cancel 15 days or earlier before the workshop:
If you paid the full amount, everything but the nonrefundable deposit is refunded.
If your space is NOT filled, the deposit is forfeited.
If the space is filled, the nonrefundable deposit can be applied as a credit to another workshop.
14 or fewer days before the workshop:
If your space is NOT filled, the entire workshop fee is forfeited.
If your space is filled, you’ll receive a credit minus the nonrefundable deposit, and your deposit can be applied as a credit to another workshop.
How credits work:
Credits from the nonrefundable deposit can be applied to any other workshop.
Credits may only be applied to the final payment and not the deposit.
Credits are only usable on the next workshop you register for within a year of the original workshop date. For example, you may not cancel a second workshop and have the credit from the first get applied to a third, etc..
The credit is non-refundable and may not be redeemed for cash.
Workshops go out in all weather conditions such as but not limited to rain, snow, sleet, cool temperatures, hot temperatures or fog. Bad weather is not a reason for cancellation.
Fantasium Media reserves the right to cancel any workshop. If we cancel the workshop, we will do everything we can to reschedule, but if we are unable to accommodate you, you are eligible for a full refund. Refunds may take up to 4 to 6 weeks to process. Fantasium Media is not responsible for reimbursement of nonrefundable airline tickets or other travel expenses in the event of a workshop cancellation. We highly recommend purchasing travel insurance.
Government Shutdowns
In the event of a government shutdown that prevents the workshop from visiting any federal lands, we will do our best to find state and local alternatives in the area. Refunds are not available in the event that the government has a shutdown. We highly recommend purchasing travel insurance to protect your investment in the event of a shutdown.
Weather
Weather is dynamic and unpredictable. Workshops go out in all weather conditions such as but not limited to rain, snow, sleet, cool temperatures, hot temperatures, clouds or fog. Bad weather is not a reason for cancellation nor is it a reason for a refund. Bad weather can make for the most dramatic photos. On night workshops, we hope for clear skies, but partially cloudy skies can be interesting. If we get cloudy skies, we still go out. Clouds are not a reason for cancellation on night workshops. There is no guarantee of clear skies and if there are clouds there is no refund or rain checks.
Fitness and Medical
You are responsible for determining your fitness for any trip. If you have any medical conditions that require regular treatment or that is affected by activity, weather, foods, natural conditions, you must notify us in advance of the trip. Medical disclosure forms are available upon request. Please, understand, that Fantasium Media assumes no liability for medical care. Fantsium Media makes the ultimate determination of your fitness to embark upon or to continue a workshop. Medical conditions are not considered exceptions to the cancellation policy. Fantasium Media is not responsible for cancellations due to medical emergencies. We highly recommend purchasing travel insurance.
Changes to the Registration and Cancellation Policies
The content of these policies may be altered at any time, at our discretion.